Take a look at these stats:

79% of marketing leads never convert into sales. Lack of lead nurturing is the common cause of this poor performance. (MarketingSherpa)

Companies that excel at lead nurturing generate 50% more sales ready leads at 33% lower cost. – Forrester Research

So, you’re generating enough leads. Well done for that! Now what? Smart marketers are aware that just generating leads doesn’t guarantee marketing success. They know that lead nurturing is a critical ingredient of any effective marketing strategy. Why? Because if you’re not taking care of your customers, somebody else will! And, lead nurturing will help you “take care” and “nurture relationships” with your qualified leads who eventually become your brand evangelists/paying customers!


So, What is Lead Nurturing?

Lead nurturing is the focused process of engaging with a selected prospect by providing relevant information at each stage of their buyer's journey in order to build a long-term relationship.

lead nurturingImage Source- Garrison Everest


Businesses that use marketing automation to nurture prospects experience a 451% increase in qualified leads.


How do you create remarkable lead nurturing campaigns? Workflows is the answer! It enables you to take lead nurturing to the next level.


What is a Workflow?

A workflow is an automated set of marketing and/or sales tasks that execute based on a pre-determined trigger source. It’s one of the most powerful tools available to modern marketers which aid you to build stronger relationships with your leads, send qualified leads to your sales team, while saving your time & efforts.

10 ma features offer



9 Simple Steps To Create Effective Lead Nurturing Workflows-

Step 1: Create Buyer Personas

Creating detailed Buyer Personas is the first step for ensuring marketing success. Unless you know exactly who you’re targeting your campaigns, content and offers to, you cannot create qualified leads and revenues. Know why buyer personas are so important here.

Learn how to create a great buyer persona here!

Step 2: Solid Understanding Of The Sales Cycle

Have a solid understanding of your sales cycle and break them down into 5 stages of :

  • Attract - At this stage, your lead has identified that they’re facing a certain problem and are searching for solutions online. You come up in the search results, due to great SEO optimization and blogging strategy.
  • TOFU(Top Of Funnel)- Your lead now lands up on your website and through TOFU content marketing tactics like checklists, guides, videos etc. have found solution to their problem.
  • MOFU(Middle Of Funnel)- Your prospect now knows what he/she wants and wants to select the best company/provider for the same. Encourage them to choose you  by offering MOFU content offerings like case studies and ebooks.
  • BOFU(Bottom Of Funnel)- The prospect has now decided that you’re a great fit for their requirement. Offer them BOFU content pieces like free trials, assessments, consultation etc to help them be sure that they should buy from you only.
  • Delight- Congratulations,your lead has converted into a paying customer! Ensure to provide great customer service, attractive offers, social media sharing etc to keep them engaged and make them customers for lifetime.

Step 3:Set Goals For Your Campaign

Smart marketers set SMART(Specific Measurable Achievable Relevant Timely) goals for all their campaigns.Examples of smart goals can be:


  • Build trust and thought leadership in early stages of the sales cycle
  • Quick lead conversions from awareness to consideration stage and then to purchase stage
  • Re-connect and engage with lost leads to bring them slowly to the consideration stage and further.

Step 4: Mapping Your Content

When mapping your content, marketers must always consider the following things:

  • What content pieces engage your target audience the most and guide them from awareness to purchase stage?
  • How can you make each content piece relevant to your different buyer personas?
  • Are there any missing pieces of content? What can you do to fill the content gaps?


Use the below two matrices to find answers to your above questions-

  1. Content Audit- This is a great exercise where you can segment a matrix by mapping sales cycle, time spent in each stage of the sales cycle, target buyer persona, relevant content available for the buyer persona and missing content pieces.
  2. Lead Nurturing Campaign Map- This is a simpler map which can be created by segmenting each email, the stage of the sales cycle it represents, the relevant content offers, CTA, Landing page, and finally the goal of the email.

Step 5: Send Targeted Emails

Send automated yet personalized emails from a wide choice of readymade email templates to your buyer personas. Keep in mind the below points for a successful email strategy:

  • Make the subject email and email content catchy and relevant to the target audience.
  • Add stunning visual elements- images, GIF, videos and even infographics
  • Add compelling CTA’s
  • Address the recipient in a friendly and personalized way and also signature at the bottom should be from a specific person

Step 6: Build Your Workflow

Follow the below steps to create workflows:

  • Create a list- choose either current contacts or new leads
  • Choose a form to trigger workflow
  • Draft your emails and set the email sequences
  • Set a goal to automatically tick off leads from the workflow once they meet the predetermined specifications.
  • Check workflow settings for correct time ranges, appropriate contacts added, remove unnecessary contacts by adding suppression list etc.

Hubspot workflow

Step 7: Test-Drive The Campaign Before The Final Run

This is a critical step before the workflows are live to avoid errors. Send the emails internally to different team members and ask for honest feedback on the content, design and if it resonates with them as per the goal.

Step 8: Make Your Workflows Live

Once the workflows are setup, get your campaign live! You start receiving data for each email automatically enabling you to track the campaign.

Step 9: Analyze Campaign Results

Smart marketers carefully analyze their campaign results to track if their campaign is turning out as was planned. You can use the below metrics to track campaign results:

  • Email click through rates
  • Lead conversions- clicks on landing pages and form fills
  • Unsubscribes from the emails


From the data received, you can make necessary tweaks in your email body, subject line, visuals etc. Also make necessary changes in the content offer and frequency of the email if you notice no conversions or high unsubscribes.

Benefits Of Using Workflows-

  • Generate qualified leads
  • Shorten the sales cycle
  • Improve sales follow-ups
  • Better targeted campaigns
  • Improve revenues
  • Increase business productivity
  • Improve tracking and monitor results

Ready to take the lead nurturing leap for improved revenues and marketing ROI? But, worried about the complexities involved in creating a lead nurturing focused workflow? Talk to a marketing automation specialist to create effective workflows for the purpose of lead nurturing. Prodigitas enables modern marketers with an enterprise grade marketing automation software to create effective workflows for improved lead nurturing ROI.

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